Breach of Contract

Company Letter Head

Date     :

Name              : Employee name

Staff No           :

Department      :

RE: BREACH OF CONTRACT UNDER SECTION 15 (2) OF EMPLOYMENT ACT 1955

We refer to the Letter of Show Cause which sent to you dated (Date).

Till to date, we have not received any news or info from you despite countless call or messages had been made to your mobile contact number. You have not informed or attempted to notify the Company of the reason of your absence since your last working day on (Date).

By doing so, you have willfully breached Section 15(2) of the Employment Act 1955, whereby it is deemed that you have broken your contract of service with the Company.

By virtue of Section 13(1) of the said Employment Act, you had failed to serve the notice or paying short notice in lieu of payment. Therefore, we are demanding you to pay a week of short notice, equivalent to cash payment RMxxx to the Company.

We appreciate your swift reply & payment.

Thank you

Yours sincerely,

Company Name

_________________                                                                         

Manager Name

Manager

Show Cause Letter

Company Letter Head

Date     :

Name              : Employee name

Staff No           :

Department      :

RE: SHOW CAUSE LETTER

We refer to your attendance record. You have been absented yourself since (Date) without reasonable excuse or prior approval from superior.

Section 15(2) of the Employment Act states that “An employee shall be deemed to have broken his contract of service with the employer if he has been continuously absent from work for more than two consecutive working days without prior leave from his employer, unless he has a reasonable excuse for such absence and has informed or attempted to inform his employer for such excuse prior to or at earlier opportunity during such absence.”

You are now required to show cause in person why your service should not be terminated after absented yourself for more than two consecutive working days. Your reply must be reached to HR office no later than a week, from the date of letter issued. If you fail to offer any reasonable explanation within the stipulated time above, you are deemed to have agreed to self-termination and we have the right to deduct the notice in lieu and whatsoever necessity items that are not returned to us from your last salary.

Yours sincerely,

Company Name

________________                                                                                  

Manager Name

Manager

Tenancy Agreement

TENANCY AGREEMENT

An agreement is made this ___________ day of ___________ of year ____________

Landlord: ______________________________    Hp. No.: ______________________

Tenant    : ______________________________   Hp. No.: ______________________

GENERAL CONDITIONS

The Tenant hereby agrees and covenants with the Landlord as follows:-

1) The Landlord agrees to rent out the Premises of address:

   

     _____________________________________________________________

2) The monthly rental of the Premises is agreed as Ringgit Malaysia ________________.

3) Commencement Date from ___________________  End date ___________________.

4) The Tenant has to pay One-month deposit with the Landlord amounting to ___________ and Utilities deposit amounting to ______________. If  there is  any  breach of the terms, damages / forfeiture shall be deducted from the deposit.

5) If there is any removal, mutual agreement of One-month is required. Otherwise, the deposit is forfeited.

6) The Tenant shall not make any structural alteration or addition (not being in the nature of repairs) in or to the demised premises, unless agreed by  the Landlord in writing. The Tenant shall not  use the  premises for any illegal or immoral purposes.

7) The monthly rental exclude water and electricity charges but which will be added in your monthly rental and paid on behalf by the Landlord.

8) If the Deposit is paid and the Tenant changes the mind, then the Deposit is forfeited.

9) To permit  the Landlord  and  his agents, servants and others to enter the said premises at all reasonable times for the  purpose of viewing the  state and  condition  thereof  or for any other  reasonable purpose and forthwith to make good at the Tenant’s own expense any defects caused by the Tenant’s occupation of the premises.

IN WITNESS WHEREOF the parties hereto have hereunto set their hands the day and year first above stated.

SIGNED by the Landlord :______________________________________

                                       NAME   :

                               I.C. NO. :

SIGNED by the Tenant :______________________________________

                                     NAME  :

                              I.C./ PASSPORT NO.:

Letter of Transfer (Ex. 2)

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TRANSFER

Refer to the above mentioned, due to the rapid expansion of (Outlet Name) business, we need who gains more experience to assist the food produce. So the management has decided to transfer you to (Outlet Name) and as we will compensate of RMxx Allowance for the transfer.

Your transfer will be effect from (Date) onwards.Your high co-operation are much appreciated.

Kindly signify your acceptance of the above.

Thank you.

Yours faithfully,                                                                I hereby agreed of the above,

Company Name

_____________                                                                 ________________________

(Manager Name)                                                                Name:

Manager                                                                            Date  :

Letter of Transfer (Ex. 1)

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TRANSFER

With reference to the above mentioned, due to your service outlet (Outlet Name and Location) will close out business on (Date), the management has decided transfer you to (New Outlet Location) with effect from (Date).

In view of the above, your position and salary will be remained. Your high co-operation is much appreciated.

Kindly signify your acceptance of the above.

Thank you.

Yours faithfully,                                                                I hereby agreed of the above,

Company Name

_____________                                                                 ________________________

(Manager Name)                                                                Name:

Manager                                                                            Date  :

Letter of Increment

                                Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF INCREMENT

We are please to inform you that due to satisfactory of your performance, we would like to increase your monthly Basic Salary  from RMxx to RMxx per month with effect from (Date). Others terms & conditions will remain the same.

We appreciate and look forward to your further high co-operation.

Thank you.

Yours faithfully,                                                                                   Acknowledge By:

Company Name

_____________                                                                                 ________________

(Manager Name)                                                                                 Name:

Manager                                                                                             Date  :

       
                    

x

Reverting to Former Department

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

REVERTING TO FORMER DEPARTMENT

After discussing and considering, the Management has decided to revert you to your former department due to:

1) (Ex.: Not able to in-charge the Kitchen department (Headquarter and Outlets) as your promised.)

2) (Ex.: The Management did not see any result as your promised.)

Therefore, the Management will revise your monthly Basic Salary at your previous rate from RMxx per month to RMxx per month, effective from (Date).

As company, we are trying our very best to give opportunity  to everybody who wish to grow with us and in the same time as staff you should show your best to convince us.

We hope that you will continue to give your best to the (Company Name).

Thank you.

Yours faithfully,                                                                                     Acknowledge By:

Company Name

_____________                                                                                 ________________

Manager Name                                                                                    Name:

Manager                                                                                              Date  :

Letter of Termination (Ex. 3)

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TERMINATION

After discussion and consideration of the management, due to your very poor work attitude, the management has decided to terminate your service with immediate effect on (Date) without any compensation as indicated in your employment letter.

We always emphasize on the important of attendance and punctuality but it seems like there is no changes. We assume that you are not taking serious to improve yourself on your poor attendance as it like you are not interested in your job assigned.

The Company will pay the rest of your Salary and Annual Leave as a final payment due to you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_____________________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

Late Charges and Retail Interest

Your Name

Your Address

Date:

Bank

Bank Address 

Dear Sir or Madam,

RE :    VISA PLATINUM CARD NO. : 0000-0000-0000-0000

- LATE CHARGES AND RETAIL INTEREST

               

Refer to the above mention.

I notice that a late payment charges and retail interest had charged to my Statement on (Date) amounting (Amount) and (Amount) respectively. You could not charged the charges cause I bank-in my cheque on (Date) and my Statement due date on (Date). Kindly reverse both of these charges.

I attached the relevant documents for your reference. If you have any query please contact me at (Your phone number).

Your early attention will be much appreciated.

Thank you.

Yours faithfully,

…………………………..

Your Name

(NRIC No.: xxx)

Letter Announcing Termination Of Representatives

Company Letter Head

Date     :

To: All Valued Customers

Dear Sir or Madam,

RE: LETTER ANNOUNCING TERMINATION OF REPRESENTATIVES

Regarding above matter, we wish to inform that (Name) with (NRIC No.: xxx) who has been our representative in (Company Name) for the past two weeks has left our services.

Our Company will terminate with (Name) due to he was misconduct our Company Product. Therefore he no longer has authority to take orders or collect accounts on our behalf.

Beside this, we are welcoming to our valuable customers for enquiry with any discrepancies to our Products, we will deal with it.

Please do not hesitate to contact with our Company Manager (Name).

            Contact :

            Fax       :

            Email add. :

We look forward to continue our business relationship with you.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Closing For Public Holiday

Company Letter Head

Date     :

To: All Valued Customers

Dear Sir or Madam,

RE: CLOSING FOR PUBLIC HOLIDAY

Please be informed that our factory will be closed for business on the following day:-

CLOSING DATE

We will resume our operation as normal on (Date).

In order to ensure your operation will not be disrupted during this period, we would appreciate if you could place your order in advance.

Please cover your requirements accordingly.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Authorization Letter

Name (your name)

Address (your home address)

Date:

Name (Person in-charge)

Address

Dear Sir or Madam,

Re: AUTHORIZATION LETTER

Kindly to inform that I hereby authorized (Miss XXX) (NRIC No.: XXXXX) to collect two pieces of concert tickets on my behalf. The ticket price is RMxxx per piece.

In consideration of the above, I hereby agree and undertake to absolve all liabilities thereafter arising out of this collection.

Personal Loan Agreement for Employee

PERSONAL LOAN AGREEMENT

An agreement is made this ____________ day of _____________ of year ___________.

Employer : ________________________

Employee : ________________________

I/C No.     : ________________________

TERMS AND CONDITIONS

The Employee hereby agrees and covenants with the Employer as follows:-

(1) Loan Amount: RMxx (Ringgit: in words ). No Interest charge.

(2) Loan Tenure: 5 months. Effective from (Date) until (Date).

(3) Monthly Instalment: RMxx  (Ringgit: in words ) The amount will be deducted from the

     Employee’s monthly salary on every 1st of the month. 

(4) The Employee can not terminate his service within 5 months period with effect from

     (Date) until (Date) unless full settlement of the loan.

(5) The Employer reserves the rights to amend, annul or vary any of the aforesaid terms

      & conditions without prior notice.

_____________________________________________________________________________

IN WITNESS WHEREOF the parties hereto have hereunto set their hands the day and year first above stated.

SIGNED by the Employer         :____________________________________

                                                NAME   :

                                       I/C NO.:

                                                (MANAGER)

SIGNED by the Employee        :_____________________________________

                                                NAME  :

                                       I/C NO.:

SIGNED by the Witness           :_____________________________________

                                                NAME  :

                                       I/C NO.:

Appointment As Panel Clinic

Company Letter Head

Date     :

Clinic Name

Clinic Address

Dear Sir or Madam,

RE: APPOINTMENT AS PANEL CLINIC

Reference is made to the above-mentioned and we are pleased to inform that we would like to appoint your Clinic as one of our Company Panel Doctor.

Please be informed that the maximum payable bill for our employee is RMxx per treatment. Any amount excess will bear by the employee self.

Please forward your Clinic treatment chit to us as your convenience.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Open Saving Account

Company Letter Head

Date     :

Name of Bank

(Branch)

Attn.: Saving Account Dept.

RE: OPEN SAVING ACCOUNT

Refer to the above-mentioned, we are pleased to inform that (Employee’s Name), (Nric No.: xxxxxxxx) is under our employment and he would like to open a Saving Account with deposit of RMxx.

Your kind cooperation will be much appreciated.

Thank you.

Yours faithfully,

Company Stamp

______________________                           

Director's Name                                                                       

Director

Letter of Confirmation

Company Letter Head

Date     :

To Whom It May Concern:

Dear Sir or Madam,

RE: LETTER OF CONFIRMATION

This is to confirm that (Name Of Employee) (I/C: xxx) is under our employment as (Position) since (Date Joined). His monthly basic salary is RMxx and allowance RMxx per month.

Please do not hesitate to contact us if you have any queries regarding the above.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Wrong Salary Crediting to Employee's Account

Company Letter Head

Date     :

Name of Bank

(Branch)

Attn.: Officer In Charge

RE       : WRONG SALARY CREDITING TO EMPLOYEE’S ACCOUNT

We are sorry to inform that, we had did wrongly salary crediting to our employee’s account as the following:-

Account Name :

I/C No.           :

Account No.    :

Total Amount :

                       

We shall be grateful if you could credit the amount to our account no.: xxxxxx

We hereby unconditionally and irrevocable agree to save you (your successor in title and assigns) harmless and indemnify you from and against all liabilities, action suits, proceedings, claims, demands, losses, damages, costs, charges and expenses whatsoever which you may sustain, incur and be liable to resulting from our above mentioned request.

Your immediate action is much appreciated and sorry for any inconvenience cause.

Thank you.

Yours faithfully,

(Company’s Stamp)

………………………….

Director

Stop Payroll

Company Letter Head

Date     :

Name of Bank

(Branch)

Attn.: Officer In Charge

RE: STOP PAYROLL

Please stop credit payroll in our employees’ account as follows:-

NAME               I/C NO.               ACCOUNT NO.                 AMOUNT

Your immediate action is much appreciated

Thank you.

Yours faithfully,

(Company’s Stamp)

………………………….

Director

Payroll Listing

Company Letter Head

Date     :

Name of Bank

(Branch)

Attn.: Officer In Charge

RE: PAYROLL LISTING

Please debit the amount of RMxx (Ringgit Malaysia : in words ) to our account no.: xxxxxxxx for payroll purpose and credit the salary listed as per attachment to the respective employees’ account on (Date).

Thank you.

Yours faithfully,

(Company’s Stamp)

………………………….

Director

                                                             (PAGE 1)

Company Letter Head

NO.     NAME                   I/C NO.                   ACCOUNT NO.          AMOUNT

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                                                                                                  _________ 

                                                                                            ========                                                                                                                           

(Company’s Stamp)

………………………….

Director

 

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