Show Cause Letter

Company Letter Head

Date     :

Name              : Employee name

Staff No           :

Department      :

RE: SHOW CAUSE LETTER

We refer to your attendance record. You have been absented yourself since (Date) without reasonable excuse or prior approval from superior.

Section 15(2) of the Employment Act states that “An employee shall be deemed to have broken his contract of service with the employer if he has been continuously absent from work for more than two consecutive working days without prior leave from his employer, unless he has a reasonable excuse for such absence and has informed or attempted to inform his employer for such excuse prior to or at earlier opportunity during such absence.”

You are now required to show cause in person why your service should not be terminated after absented yourself for more than two consecutive working days. Your reply must be reached to HR office no later than a week, from the date of letter issued. If you fail to offer any reasonable explanation within the stipulated time above, you are deemed to have agreed to self-termination and we have the right to deduct the notice in lieu and whatsoever necessity items that are not returned to us from your last salary.

Yours sincerely,

Company Name

________________                                                                                  

Manager Name

Manager