Bounced Cheque

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

Re : Bounced Cheque

Your recent payment has been returned for insufficient funds. To keep your account with us in good standing, we ask that you send a money order or cashier’s cheque for the amount due within three days.

If the returned cheque is due to a bank error, please contact us with verification from the bank. In the case of a bank error, we do let customers simply send a replacement cheque.

Please handle this matter promptly, as a delay may affect your account with us. If you have questions about this letter, please contact me at (your Company telephone no.).

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Changed of Ownership of Demised Premises

Company Letter Head

Date     : 

Tenant Company Name
Tenant Address

Dear (Tenant Name),

RE: Changed of Ownership of Demised Premises at (Premises Address)

The above matter is refer.

We would like to inform you that we are the new owner in respect of the above Demised Premises. (Previous Landlord's Name) had been sold this Demised Premises to (Landlord Name) on (Date).

Kindly arrange the existing Rental payment of RMxxxx to the following Bank Accounts with effect from (Date):

NEW LANDLORD: 

BANK ACCOUNT NO.: 

All terms and conditions contained in the Tenancy Agreement shall remain unchanged.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Accept Credit Application

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

Re : Accept Credit Application

Thank you for your recent credit application. After reviewing your information, I am pleased to inform you that we have accepted you as a credit customer.

The enclosed sheet describes the credit terms we offer. If you have any questions, please feel free to contact me at (your Company telephone no.).

We appreciate your business and look forward to working with you on a long-term basis.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Letter Announcing Termination of Representatives

Company Letter Head

Date :

To : Our Valued Customers

Dear Sir or Madam,

RE: LETTER ANNOUNCING TERMINATION OF REPRESENTATIVES

Regarding above matter, we wish to inform that (Name of employee)  with NRIC No.:xxxxxxxxxx

who has been our representative in (Company Name) for the past 2 weeks has left our services.

Our company will terminate with (Name of employee) due to she was misconduct our company product. Therefore she no longer has authority to take orders or collect accounts on our behalf.

Beside this, we are welcoming to our valuable customer for enquiry with any discrepancies to our products, we will deal with it.

Please do not hesitate to contact with our company director (Name of director) as below:

Contact No. : xxxxxxxx

Email add.: xxxxxxxx

We look forward to continue our business relationship with you.

Thank you.

Yours faithfully,

Company Name

______________________    

Manager Name                                                                      

Manager

Contract Transmission

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

Re : Contract Transmission

Enclosed are two copies of the contract. If it meets with your approval, please sign both copies and return one in the enclosed, preaddressed envelope.

I believe the contract includes all the details we’ve discussed, but please let me know if you find omissions or incorrect information.

I am pleased we were able to come to an agreement, and I look forward to working with you.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Customer Apology

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

I would like to apologise. We want each person we do business with to walk away feeling satisfied, and that apparently didn’t happen in your case. I hope you will give us another chance to make things right.

We depend on customer feedback to let us know where we can improve. Please contact me at your convenience so we can discuss this further. I do hope you accept our apology and see fit to do business with us again.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Inactive Customer

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

In looking over our records, I’ve noticed that we haven’t heard from you in a while. Have we disappointed you in some way?

We pride ourselves on maintaining long-term, happy relationships with customers. I’m disturbed that we may have failed you in some way, and I’d like to encourage you to bring any issues to my attention.

Please let me know if there is something I can do to bring you back as a regular customer. I do hope we hear from you.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Customer Birthday Wishing (2)

Company Letter Head

Date     : 

Client name

Client address

Dear (Client name),

Happy Birthday!

Please accept our wishes for an enjoyable day and a prosperous year.

We also want to take this opportunity to thank you for your business. Customers like you make it all worthwhile.

Congratulations again!

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Thanks for Business (Product)

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

Re : Thanks for Business

Thank you for your recent purchase. We appreciate the opportunity to do business with you and look forward to working with you again.

Satisfied customers are our best advertisement, so I encourage you to give us feedback on how we’re doing. If we ever disappoint you, I hope you’ll let us know; we’ll do everything we can to make things right.

In the meantime, if you have any questions or require assistance, please feel free to contact me at (your Company telephone no.).

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Thanks for Business (Service)

Company Letter Head

Date     : 

Customer Company name
Customer address

Dear (Customer name),

Re : Thanks for Business

Thank you for choosing to do business with us.

Our goal is to serve clients to the best of our ability. If we ever disappoint you, we hope you let us know; we’ll do everything we can to make things right.

Thank you again for selecting us. It is our privilege to work with you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Appreciation Letter

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

Re: Appreciation Letter

Warmest Greeting from Executive Office of (Company Name).

I would like to take this opportunity to thank you for your effort and outstanding contributions toward the successful launching of (Company Name) on the (Date).

The launching won't be successful without your full commitment and hard work. This is the kind of aspiration we would like to see for all events organized by the hotel.

With this new image of (Company Name) it is hope that we strive for our betterment in order to live up with this new image and standard.

Once again. Thank You and Best Regards.

                     

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Credit Term Application Request

Company Letter Head

Date     : 

Supplier Company name
Supplier address

Dear (Supplier name),

Re : Credit Term Application Request

Please send us an application so that we can open a credit account with your company. You have become an important supplier, and we’d like to establish a long-term relationship with you. Favourable credit terms would make that possible.

Thank you very much.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Harsh Collection (2)

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Harsh Collection

Final Notice:

The following invoices are now long overdue despite our previous reminders for immediate settlement:

«OverdueInvoices»

You have repeatedly ignored our written requests for payment of the above-noted invoice(s) and you have not contacted us with any explanation.

Consequently, unless we receive payment in full in the next seven days we will have to take the unpleasant step of turning your account over to a professional collection agency. We would rather not be forced do this since it will result in damage to your personal credit rating.

To prevent us from taking the final step of turning this matter over to a collection agency, could you please make payment in full by the end of the business day on _____________.

We urge you to please give this matter your full attention now, before it's too late, and send your payment to us immediately.

We still hope you will settle this account without further delay and thus save yourself the inconvenience and considerable costs of legal action.

Please contact us immediately regarding this situation.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Deny Credit Application

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Deny Credit Application

Thank you for your recent credit application. After a careful review of your information, I’m sorry to inform you that we will not be able to accept you as a credit customer.

If your situation changes in the future, we encourage you to reapply. In the meantime, we welcome your business as a cash customer and hope you continue to let us serve you.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Harsh Collection (1)

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Harsh Collection

The following invoices are now long overdue despite our previous reminders for immediate settlement:

«OverdueInvoices»

Unless we receive your cheque in full settlement in the next seven days we shall have no alternative but to instruct our solicitors to recover the amount due. We still hope you will settle this account without further delay and thus save yourself the inconvenience and considerable costs of legal action.

Please contact us immediately regarding this situation.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Formal Collection

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Formal Collection

Although we have contacted you about the outstanding balance on your account, we still have not heard from you. You have an outstanding balance of «OverdueInvTotal». The following invoices are overdue:

«OverdueInvoices»

If you have already sent payment in full, we ask that you call and let us know. Otherwise, please call me to discuss what you plan to do to settle your account.

Thank you for your prompt attention to this matter.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Friendly Collection

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Friendly Collection

We would like to remind you that you have «OverdueInvCount» overdue invoice(s), with an overdue balance of «OverdueInvTotal». If you have any questions about the amount you owe, please give us a call and we’ll be happy to discuss it. If you’ve already sent your payment, please disregard this reminder.

We appreciate your continuing business, and we look forward to hearing from you shortly.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Disputed Charges

Company Letter Head

Date     : 

Supplier Company name
Supplier address

Dear (Supplier name),

Re : Disputed Charges

We have received an invoice that we believe contains incorrect charges. Would you please contact me with the current balance you have on file? I’d like to straighten this out as soon as possible, and will wait to send the cheque until I hear from you.

Thank you for your prompt attention to this matter.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Practical Training

Company Letter Head

Date:

Institute or College Name
Address

RE: PRACTICAL TRAINING

With reference to the above, glad to inform that we have accepted below trainees to pursue their practical training with us and stipulated below are the standard Terms and Conditions for trainees information:-

No.     Name                                        Student No.

1.
2.
3.
4.
5.
6.

With effective      : 17th January 2018 ending 15th March 2018

Training Period    : 9 weeks (with 1 (one) rest day a week)

Reports Duty      : 1st day to Human Resource and follow by department head.

Allowance           : RMxxx per month.

Duty Meal           : (1) Duty meal provided during working hours.

Accommodation  : Case to case basis

Eligibility          : He/She will be eligible for only the benefits as spelt out in the Employment Ordinance or such other benefits that the Company at its sole discretion decides to give.

Training Attachment : Kitchen

Any question or queries regarding the trainee should go throught Human Resource Department :
(Name of person in-charge) at Tel: xxxxxxx.

Your prompt attention is very much appreciated and please do feel free to call us if you need further clarification.

Thank you.

Yours faithfully,

Company Name

_________________                                                                         

Manager Name

Training Manager

Reminder for Customer

Company Letter Head

Date     : 

Customer company name
Customer address

Account No. :
Credit Terms :

Dear (Client name),

According to our records, the outstanding invoices billed to your account exceed our credit terms, which are stated above. Please settle the past-due amount stated below in FULL within seven days of the date of this letter to ensure you can continue to enjoy credit and discount privileges. The aging of your account is listed below for your reference.

Invoice No.         Invoice Date        Age        Invoice Amount        Amount Due


Please contact us if you require any clarification about the invoices listed.

If you have already made payment, please disregard this letter.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager