Self Termination By The Employee

Company Letter Head

Date :

Name               :

Staff No           :

Department      :

Self Termination By The Employee

We refer to your attendance record. You have been absented yourself since (Date) until (Date) without reasonable excuse or prior approval from superior.

Section 15(2) of the Employment Act states that “An employee shall be deemed to have broken his contract of service with the employer if he has been continuously absent from work for more than two consecutive working days without prior leave from his employer, unless he has a reasonable excuse for such absence and has informed or attempted to inform his employer for such excuse prior to or at earlier opportunity during such absence.”

You are now self termination and we have the right to deduct the notice in lieu and whatsoever necessity items that are not returned to us from your last salary.

Yours faithfully,                                                              Acknowledge By,

Company Name

………………………………………….                                           …………………………………..

Manager Name                                                               Name :            

Manager                                                                        I/C No :                                                                                                                         Date   :

Notice of Retrenchment

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: NOTICE OF RETRENCHMENT

As you know the business is experiencing serious financial problems as a result of economic circumstances, which unfortunately do not allow us to continue with the present manpower and personnel reduction has become necessary.

We regret to inform you that your position at (Existing position) is affected by this and that your services will be terminated from (Date). We expect you to work the notice period, to enable you to find alternative work it is not necessary for you to work your notice period, which will be paid by the business. You may therefore terminate your services upon receipt of this letter.

The company will compensate one month salary to you and will encash your remaining annual leave if have, which will serve as last and final payment due to you.

We wish to thank you for your services and loyalty and wish you all of the best for the future.

Please sign that you have received this letter.

Yours faithfully,            

Your Company Name

____________________                                                                               

Manager Name

Manager

___________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

NRIC No.    : _____________________

Date         : _____________________

Revise of Position and Salary

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: REVISE OF POSITION AND SALARY

After observing and discussion of the management, due to your work ability does not up to your promised as during interviewed. Therefore, the Management decided to revise your position from (Existing position) to (down grade position), and your monthly Basic Salary will be revised from RMxx to RMxx per month and we will pay you an Allowance RMxx per month with effect from (Date).

We hope that you will be able to put in your best effort towards the Company.

Thank you.

Yours faithfully,            

Your Company Name

____________________                                                                               

Manager Name

Manager

____________________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

Extend Three Years Contract of Service

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: EXTEND THREE YEARS CONTRACT OF SERVICE

We would like to inform you that your work permit will be expired on (Date). We will extend your three years service contract valid from (Date) to (Date). If you want to continue the service contract you must follow the terms and conditions as below:-

1) Your monthly Basic Salary will be adjusted from RMxx to RMxx and Attendance Incentive RMxx per month with effect from (Date). The Company reserves the right to adjust the salary as and when it deems necessary.

2)  Your Levy RMxx per year will bear by the Company.

3) The employee has to renew minimum three (3) years service contract with the Company. Return air ticket shall be provided by the Company after three (3) years completion of the contract. For those who terminate the service before completion of the contract, the air ticket for repatriation and others expenses (Levy, etc.) should bear by the employee self.

4)   The company allows the employee takes two months leave for go back

      home.

5)   Others terms & conditions will remain as your previous Contract of 

      Service.

Yours faithfully,

Company Name

_________________                                                                                 

Manager Name

Manager

_________________________________________________________________

          I hereby voluntarily agree to bind the terms and conditions of the 
           contract and continue my employment with (Company name).

        

      

        I hereby disagree to bind the terms and conditions of the contract 

        and discontinue my employment with (Company name).

Signature : _____________________

Name       : _____________________

Date         : _____________________

Renewal of Work Permit

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: RENEWAL OF WORK PERMIT

We would like to inform you that your work permit will be expired on (Date). We will renew your work permit valid from (Date) to (Date). If you want to terminate the service contract you must giving two months notice to the management before we renew the work permit.

Thank you.

Yours faithfully,                                                                        

Company Name

_____________                                                                                 

Manager Name

Manager

___________________________________________________________________________

   I hereby agree to continue my employment with (Company name).

       

        I hereby disagree to continue my employment with (Company name).

Signature : _____________________

Name       : _____________________

Date         : _____________________

Testimonial

Company Letter Head

TESTIMONIAL

Date:

To Whom It May Concern:

This is to certify that (Employee Name), NRIC No.: xxxx has been under our employed as (Employee Position) from (Date Joined) to (Date Resigned).

During his service with our company, he found as a conscientious staff and is diligent in performing his duties.

(Employee Name) is leaving the company of his own accord. We take this opportunity to offer him our best wishes for his future undertaking and would recommend his service to whoever may require.

Thank you.

Yours faithfully,

Company Name

_________________                                                                         

Manager Name

Manager

Resume

Date     :

To HR Manager

Dear Sir or Madam,

RE: RESUME

Refer to your advertisement on Newspaper / Website, I would like to submit my resume for your kind consideration. My resume are as follow :-

Name                  :

NRIC No.           :

D.O.B                 :                               

Age                     : 

Address              :                                                            

Contact No.        :

Email Address   :

Race                   :

Gender                :

Marital Status    :

Nationality          :

Language            :

Higher Education   :

Working Experience :                                      

Expected Salary   :

Available to Work: 

Thanks & Best Regards.

Yours faithfully,

_________________

(Your Name)

Breach of Contract

Company Letter Head

Date     :

Name              : Employee name

Staff No           :

Department      :

RE: BREACH OF CONTRACT UNDER SECTION 15 (2) OF EMPLOYMENT ACT 1955

We refer to the Letter of Show Cause which sent to you dated (Date).

Till to date, we have not received any news or info from you despite countless call or messages had been made to your mobile contact number. You have not informed or attempted to notify the Company of the reason of your absence since your last working day on (Date).

By doing so, you have willfully breached Section 15(2) of the Employment Act 1955, whereby it is deemed that you have broken your contract of service with the Company.

By virtue of Section 13(1) of the said Employment Act, you had failed to serve the notice or paying short notice in lieu of payment. Therefore, we are demanding you to pay a week of short notice, equivalent to cash payment RMxxx to the Company.

We appreciate your swift reply & payment.

Thank you

Yours sincerely,

Company Name

_________________                                                                         

Manager Name

Manager

Show Cause Letter

Company Letter Head

Date     :

Name              : Employee name

Staff No           :

Department      :

RE: SHOW CAUSE LETTER

We refer to your attendance record. You have been absented yourself since (Date) without reasonable excuse or prior approval from superior.

Section 15(2) of the Employment Act states that “An employee shall be deemed to have broken his contract of service with the employer if he has been continuously absent from work for more than two consecutive working days without prior leave from his employer, unless he has a reasonable excuse for such absence and has informed or attempted to inform his employer for such excuse prior to or at earlier opportunity during such absence.”

You are now required to show cause in person why your service should not be terminated after absented yourself for more than two consecutive working days. Your reply must be reached to HR office no later than a week, from the date of letter issued. If you fail to offer any reasonable explanation within the stipulated time above, you are deemed to have agreed to self-termination and we have the right to deduct the notice in lieu and whatsoever necessity items that are not returned to us from your last salary.

Yours sincerely,

Company Name

________________                                                                                  

Manager Name

Manager

Tenancy Agreement

TENANCY AGREEMENT

An agreement is made this ___________ day of ___________ of year ____________

Landlord: ______________________________    Hp. No.: ______________________

Tenant    : ______________________________   Hp. No.: ______________________

GENERAL CONDITIONS

The Tenant hereby agrees and covenants with the Landlord as follows:-

1) The Landlord agrees to rent out the Premises of address:

   

     _____________________________________________________________

2) The monthly rental of the Premises is agreed as Ringgit Malaysia ________________.

3) Commencement Date from ___________________  End date ___________________.

4) The Tenant has to pay One-month deposit with the Landlord amounting to ___________ and Utilities deposit amounting to ______________. If  there is  any  breach of the terms, damages / forfeiture shall be deducted from the deposit.

5) If there is any removal, mutual agreement of One-month is required. Otherwise, the deposit is forfeited.

6) The Tenant shall not make any structural alteration or addition (not being in the nature of repairs) in or to the demised premises, unless agreed by  the Landlord in writing. The Tenant shall not  use the  premises for any illegal or immoral purposes.

7) The monthly rental exclude water and electricity charges but which will be added in your monthly rental and paid on behalf by the Landlord.

8) If the Deposit is paid and the Tenant changes the mind, then the Deposit is forfeited.

9) To permit  the Landlord  and  his agents, servants and others to enter the said premises at all reasonable times for the  purpose of viewing the  state and  condition  thereof  or for any other  reasonable purpose and forthwith to make good at the Tenant’s own expense any defects caused by the Tenant’s occupation of the premises.

IN WITNESS WHEREOF the parties hereto have hereunto set their hands the day and year first above stated.

SIGNED by the Landlord :______________________________________

                                       NAME   :

                               I.C. NO. :

SIGNED by the Tenant :______________________________________

                                     NAME  :

                              I.C./ PASSPORT NO.:

Letter of Transfer (Ex. 2)

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TRANSFER

Refer to the above mentioned, due to the rapid expansion of (Outlet Name) business, we need who gains more experience to assist the food produce. So the management has decided to transfer you to (Outlet Name) and as we will compensate of RMxx Allowance for the transfer.

Your transfer will be effect from (Date) onwards.Your high co-operation are much appreciated.

Kindly signify your acceptance of the above.

Thank you.

Yours faithfully,                                                                I hereby agreed of the above,

Company Name

_____________                                                                 ________________________

(Manager Name)                                                                Name:

Manager                                                                            Date  :

Letter of Transfer (Ex. 1)

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TRANSFER

With reference to the above mentioned, due to your service outlet (Outlet Name and Location) will close out business on (Date), the management has decided transfer you to (New Outlet Location) with effect from (Date).

In view of the above, your position and salary will be remained. Your high co-operation is much appreciated.

Kindly signify your acceptance of the above.

Thank you.

Yours faithfully,                                                                I hereby agreed of the above,

Company Name

_____________                                                                 ________________________

(Manager Name)                                                                Name:

Manager                                                                            Date  :

Letter of Increment

                                Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF INCREMENT

We are please to inform you that due to satisfactory of your performance, we would like to increase your monthly Basic Salary  from RMxx to RMxx per month with effect from (Date). Others terms & conditions will remain the same.

We appreciate and look forward to your further high co-operation.

Thank you.

Yours faithfully,                                                                                   Acknowledge By:

Company Name

_____________                                                                                 ________________

(Manager Name)                                                                                 Name:

Manager                                                                                             Date  :

       
                    

x

Reverting to Former Department

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

REVERTING TO FORMER DEPARTMENT

After discussing and considering, the Management has decided to revert you to your former department due to:

1) (Ex.: Not able to in-charge the Kitchen department (Headquarter and Outlets) as your promised.)

2) (Ex.: The Management did not see any result as your promised.)

Therefore, the Management will revise your monthly Basic Salary at your previous rate from RMxx per month to RMxx per month, effective from (Date).

As company, we are trying our very best to give opportunity  to everybody who wish to grow with us and in the same time as staff you should show your best to convince us.

We hope that you will continue to give your best to the (Company Name).

Thank you.

Yours faithfully,                                                                                     Acknowledge By:

Company Name

_____________                                                                                 ________________

Manager Name                                                                                    Name:

Manager                                                                                              Date  :

Letter of Termination (Ex. 3)

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TERMINATION

After discussion and consideration of the management, due to your very poor work attitude, the management has decided to terminate your service with immediate effect on (Date) without any compensation as indicated in your employment letter.

We always emphasize on the important of attendance and punctuality but it seems like there is no changes. We assume that you are not taking serious to improve yourself on your poor attendance as it like you are not interested in your job assigned.

The Company will pay the rest of your Salary and Annual Leave as a final payment due to you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_____________________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________