Promotion Letter

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

PROMOTION

We are pleased to promote you to the position of (New position) with effect from (Date). Your salary will be adjusted after confirmation of your new position.

You will be required to serve a trial period of three (3) months in your new position from (Date) to (Date), which may be extended as many times deem fit, at the sole discretion of the Company. The Company will inform you in writing, of extension of trial period or confirmation of new position. Should you prove unsatisfactory in your new position during this trial period, you will be reverted to your former position at your current rate of salary.

                                                           

We are confident that you will continue to serve the (Company Name) diligently and have a satisfying and rewarding career with the (Company Name).

Thank you.

Yours faithfully,                                                                  Acknowledge By:

Company Name
 

__________________                                                         ________________

Manager Name                                                                   Name:

Manager                                                                            Date  :

Contribution For Annual Dinner

Company Letter Head

Date         :

Customer Company Name

Customer Address

Dear Sir/Madam,

Re :Contribution For Annual Dinner

Hereby enclosed a (Sponsor Item) for contribution for your company annual dinner. Kindly acknowledge received the (Sponsor Item) by signed below portion.

Please fax back to us as a reference record use.

Thanks & regards,

Yours truly,                                    We received the above goods in good conditions,

…………………….                               …………………………………………………..

Your Name                                     Customer Company Name

Position           

Change of Billing Address

Your Name

Your Address

Date:

Recipient Name

Recipient Address

Dear Sir / Madam,

RE : CHANGE OF BILLING ADDRESS

Please be informed that I will be moving to the following address with effect from (Date). Kindly send all the correspondence to the new address as below:-

Your new address

Your immediate attention to this matter is much appreciated.

Thank you.

Yours faithfully,

…………………………..

Your Name

(I/C No.: xxx)

Request for Annual Membership Fee Waiver

Your Name

Your Address

Date:

Bank

Bank Address 

Dear Sir or Madam,

RE :    VISA CARD NO: 0000-0000-0000-0000

      - REQUEST ANNUAL MEMBERSHIP FEE WAIVER

Refer to the above.

 

Pleased be informed that the above credit card is due to expire sometime in (Date). I hereby request that the annual membership fee for the card be waived.

Please take note that in the event you are unable to accede to my request for a waive of the annual fee, I hereby give notice that I am forthwith terminating my card with immediate effect and kindly reverse the annual fees charged.

Your early attention will be much appreciated.

Thank you.

Yours faithfully,

…………………………..

Your Name

(I/C No.: xxx)

Cancellation of Credit Card : Ex.2

Your Name

Your Address

Date:

Bank

Bank Address 

Dear Sir,

RE:     CANCELLATION OF MASTER AND VISA CARDS

Pleased be informed that I hereby notice that I am terminating my cards with immediate effect. Kindly reverse the annual fees charged. The cards particulars are as follows :

Visa Cards                                  Master Cards

0000 0000 0000 0000 (Principle)    0000 0000 0000 0000 (Principle)

0000 0000 0000 0000 (Supp.)         0000 0000 0000 0000 (Supp.)

I regret for any inconvenience caused to you.

Thank you.

Yours faithfully,

…………………………..

Your Name

(I/C No.: xxx)

Cancellation of Credit Card : Ex.1

Your Name

Your Address

Date:

Bank

Bank Address                                                             

Dear Sir,

RE :    CREDIT CARD NO: 0000-0000-0000-0000

      - CANCELLATION OF CREDIT CARD

The above refers.

Pleased be informed that the above credit card is due to expire sometime in (Date).

I hereby wish to cancel the said card with immediate effect and returned herewith the card (duly destroyed) for your necessary cancellation.

I am sorry for the inconvenience caused to you.

Thank you.

Yours faithfully,

…………………………..

Your Name

(I/C No.: xxx)

Stop Payment

Company Letter Head

Date     :

Name of Bank

(Branch)

Attn.: Current Account Dept

Dear Sir or Madam,

RE : STOP PAYMENT
         A/C NO.: 123456789
_______________________________________________________

We are please to inform that we would like to stop one cheque due to loss during transmitting.                  

The cheque particulars as follow:

                                               

Date             Payee Name                 Cheque No.                 Amount

                       

                       

Your early attention is highly appreciated.

                       

Thank you.

Yours faithfully,

                       

________________

Name

(Director)

Cancellation of Letter of Credit

Company Letter Head

Your Ref. :

Our Ref.  :

Date         :

Name of Bank

Address of Bank

Attn. :

Dear Madam or Sir,

Re: Cancellation Of Letter Of Credit

We would like to cancel our letter of credit under reference number (123456) amounting to RMxxx (Wording. Ex. Malaysian Ringgit Thirty One Thousand Six Hundred Twenty Four only) with immediate effect.

 Thank you.

Yours faithfully,

…………………………

(Name)

Company Name

Extension of Repayment for Instalment

Your Ref.         :

Dated               :

Name of Bank

Attn.: Hire Purchase Department

Dear Sir / Madam,

Re.      : Extension Of Repayment For Instalment – (Vehicle No. )

Agreement No. :

Refer to above caption, I (Your Name) would like to request an extension of repayment for my car instalment – (Vehicle No.)

I will settle the outstanding amounting to RMxxx before (Date) which owing to your esteem finance.

Finally, I hope that my above request is granted by your esteem finance company.

Thank you.

Yours faithfully,

……………………

(Your Name)

I/C No.:

Letter of Ending Service

Company Letter Head

Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF ENDING SERVICE

After discussion and consideration of the management, due to you are unable to fulfill obligations because of illness and according to your medical practitioner’s report it is unlikely that you will sufficiently recover to return to duty in the near future.

We regret to inform you that based on the ground of your medical report, the management has decided to discontinue your service due the concern of your health and safety. The aforesaid termination shall come into effect from (Date).

Under the Employment (Termination and Layoff Benefits) Regulations 1980, the company will compensate three (3) months salary to you which for an employee has been employed by the employer for more than 5 years service. We have been pleased with the qualities you have exhibited during your tenure of employment with us and will be sorry to lose you as an employee of the company.

We hope that you will understand the position of the management positively and look forward for your kind cooperation in the matter please.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_______________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

Letter of Termination (Ex.2)

Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TERMINATION

After observing and discussion of the management, due to your work performance does not match our expectation during probation period, hereby the Management has decided to terminate your service by giving one week (7 days) notice as stated in your letter of appointment with effect from (Date) to (Date).

We wish you luck in the future. 

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_______________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

Letter of Termination (Ex.1)

Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: LETTER OF TERMINATION

It has come to our notice that your work performance is not up to our expectation as Superior:

1. (Ex.: Not capable in your position as Superior and cannot get along with others.)

2. (Ex.: Disrespect your Superior.)

With the discussion and consideration of the management, due to your very poor work attitude and did not show any interest to improve yourself in your job held, the management has decided to terminate your service within 24 hours with effect from (Date). The Company will pay to you RMxx, in lieu of the one month notice as stated in your letter of employment, which will serve as last and final payment due to you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_____________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

Suspension Letter

Company Letter Head

Date :

Name          :

Job Title      :

I.D No.        :

Department :

RE: SUSPENSION FOR ONE WEEK

Refer to the above matter, you are suspended for one week due to your very poor attendance records and did not show any interest to improve yourself in your job held.

Your suspension will take effect from (Date) until (Date). During your suspension The Company will not pay you as we treat as Unpaid Leave.

Please refer to the underneath signature name below for clarification.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

______________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

3rd Warning Letter

Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: 3rd WARNING LETTER

It has come to our notice that you have not seen performing your duties as you have been:

1. (Ex.: Shown a very poor attendance and punctuality.)

2. (Ex.: Showing poor work attitude.)

The Management is very unsatisfied with your attendance performance and work attitude. Please take note that this is the final warning to you, if you repeated mistake seriously action will be taken such as automatically terminate your service within 24 hours without any compensation.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

______________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

2nd Warning Letter

Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: 2nd WARNING LETTER

It has come to our notice that you have not seen performing your duties as you have been:

1) (Ex.: Absent without any notice given to the management on (Date). Staff shift 1pm but no call, try to contact but not pick-up phone.)

2) (Ex.: Next day (Date) inform at 11:22am by sms inform 2 days MC. After investigated and found out staff only entitled one day MC on (Date) (not Company panel clinic). Staff fraud MC on (Date).)

The Management is very disappointed with such uncalled as on several occasions. We take very seriously on this matter and issue with 2^nd warning letter to you. Please be reminded that if you still do not show any improvement in your work, 3^rd warning letter will be issued.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_______________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

1st Warning Letter

Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE: 1st WARNING LETTER

It has come to our notice that you have not seen performing your duties as you have been:

1) (Ex.: Absent with unreasonable excuse that can not wake up to work on (Date).)

2) (Ex.: Poor attendance for the 1st half month of July, total lateness 5 hours 32 minutes.)

Such attitude has not only reflected your irresponsible character but also demoralized the staffs of the company and indirectly will affect the efficiency of the company.

The Management has view the matter to be serious and herewith this warning to rectify the situation. We will give you chance and hope that you will improve your attendance performance otherwise further action will be taken.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

_______________________________________________________________________

I hereby acknowledge the receipt of this letter and agree with the contents therein.

Signature : _____________________

Name       : _____________________

I/C No.    : _____________________

Date         : _____________________

Acceptance Of Resignation

Company Letter Head



Date     :

Employee name

Employee address

Dear (Employee name),

RE       : ACCEPTANCE OF RESIGNATION

We had received your resignation letter today. We accept your resignation and decide to let you stop your service immediately without deduct any pay from you. Due to your illness situation, we will compensate one month salary to you for appreciate your service in this period with our company.

Thank you.

Yours faithfully,                                                                    Acknowledge By,

Company Name 

………………………………………….                                                …………………………….

Manager Name                                                                    Name  :

Manager                                                                              I/C No :

                   Date    :

Resignation Letter

Your Name

Your Address

Date:

Your Company Name

Your Company Address

Dear Sir or Madam,

LETTER OF RESIGNATION

I would like to inform you that I wish to terminate my employment with the company and this letter will serve as notice of resignation with effect from (Date) to (Date).

I have enjoyed working at (Company Name) and I regret very much the necessity of leaving because I want to further my study. Thank you having being so kind to have employed me by the time.

Thank you.

Yours truly,

_________________

Your Name

(I/C No.:)