Harsh Collection (1)

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Harsh Collection

The following invoices are now long overdue despite our previous reminders for immediate settlement:

«OverdueInvoices»

Unless we receive your cheque in full settlement in the next seven days we shall have no alternative but to instruct our solicitors to recover the amount due. We still hope you will settle this account without further delay and thus save yourself the inconvenience and considerable costs of legal action.

Please contact us immediately regarding this situation.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Formal Collection

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Formal Collection

Although we have contacted you about the outstanding balance on your account, we still have not heard from you. You have an outstanding balance of «OverdueInvTotal». The following invoices are overdue:

«OverdueInvoices»

If you have already sent payment in full, we ask that you call and let us know. Otherwise, please call me to discuss what you plan to do to settle your account.

Thank you for your prompt attention to this matter.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Friendly Collection

Company Letter Head

Date     : 

Customer Company name

Customer address

Dear (Customer name),

Re : Friendly Collection

We would like to remind you that you have «OverdueInvCount» overdue invoice(s), with an overdue balance of «OverdueInvTotal». If you have any questions about the amount you owe, please give us a call and we’ll be happy to discuss it. If you’ve already sent your payment, please disregard this reminder.

We appreciate your continuing business, and we look forward to hearing from you shortly.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Disputed Charges

Company Letter Head

Date     : 

Supplier Company name
Supplier address

Dear (Supplier name),

Re : Disputed Charges

We have received an invoice that we believe contains incorrect charges. Would you please contact me with the current balance you have on file? I’d like to straighten this out as soon as possible, and will wait to send the cheque until I hear from you.

Thank you for your prompt attention to this matter.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Practical Training

Company Letter Head

Date:

Institute or College Name
Address

RE: PRACTICAL TRAINING

With reference to the above, glad to inform that we have accepted below trainees to pursue their practical training with us and stipulated below are the standard Terms and Conditions for trainees information:-

No.     Name                                        Student No.

1.
2.
3.
4.
5.
6.

With effective      : 17th January 2018 ending 15th March 2018

Training Period    : 9 weeks (with 1 (one) rest day a week)

Reports Duty      : 1st day to Human Resource and follow by department head.

Allowance           : RMxxx per month.

Duty Meal           : (1) Duty meal provided during working hours.

Accommodation  : Case to case basis

Eligibility          : He/She will be eligible for only the benefits as spelt out in the Employment Ordinance or such other benefits that the Company at its sole discretion decides to give.

Training Attachment : Kitchen

Any question or queries regarding the trainee should go throught Human Resource Department :
(Name of person in-charge) at Tel: xxxxxxx.

Your prompt attention is very much appreciated and please do feel free to call us if you need further clarification.

Thank you.

Yours faithfully,

Company Name

_________________                                                                         

Manager Name

Training Manager

Reminder for Customer

Company Letter Head

Date     : 

Customer company name
Customer address

Account No. :
Credit Terms :

Dear (Client name),

According to our records, the outstanding invoices billed to your account exceed our credit terms, which are stated above. Please settle the past-due amount stated below in FULL within seven days of the date of this letter to ensure you can continue to enjoy credit and discount privileges. The aging of your account is listed below for your reference.

Invoice No.         Invoice Date        Age        Invoice Amount        Amount Due


Please contact us if you require any clarification about the invoices listed.

If you have already made payment, please disregard this letter.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Taxable Turnover Has Exceeded 5 million (For GST)

Company Letter Head

Date     :

Jabatan Kastam Diraja Malaysia

Bahagian GST

Dear Sir or Madam,

RE: TAXABLE TURNOVER HAS EXCEEDED RM5,000,000.00

We would like to inform you that our taxable turnover has exceeded 5 million. However, we wish to maintain our GST taxable period in 3 months.

We enclosed the relevant document for your reference and your kind attention for this matter will be much appreciated.

Thank you.

Yours faithfully,

Company Stamp

______________________                           

Director's Name                                                                       

Director

Suspension of Credit Facilities

Company Letter Head

Date     : 

Customer Company name
Customer address

Account No.:

Dear (Client name),

Re : Suspension of Credit Facilities

We wish to draw your attention that there is a long outstanding balance due to us. We regret to inform that we have suspended your credit facilities until full settlement has been received.

Furthermore, unless we receive full payment within 3 (THREE) days from this notice, we will have no alternative but refer the matter to our legal advisor for further action.

If payment for the full balance has been recently effected, please inform our credit collection personnel in order that we may reinstate your service on credit term.

Should you have any queries, please do not hesitate to contact Ms/Mr xxx at (your Company telephone no.).

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Letter of Authorisation for Payment to Statutory Body

Company Letter Head

LETTER OF AUTHORISATION (DEBIT ACCOUNT) FOR PAYMENT TO STATUTORY BODY

Date     :

Name of Bank

(Branch)

Dear Sir or Madam,

Authority to Debit Account

1.      We, the duly authorized signatory(ies) of Account No.: xxxxxxxx (“the Account”)  hereby authorize the Bank to debit the Account for payments of the amounts stated herein to the following statutory body:-

Social Security Organization (SOCSO)/Pertubuhan Keselamatan Sosial (PERKESO)        RMxxx

2.      We acknowledge that this authorization herein to debit the Account, shall be subject to verification by the Bank. We hereby agree that the Bank at its sole discretion may reject the debit authorization herein for any reason including but not limited to the reasons stated in item 3 below.

3.      We hereby irrevocably agree that the Bank shall be under no obligation whatsoever to debit the Account and effect the payment in the event that:-

     a)    There is any discrepancy between the amount stated in the pay-in-slip, this Letter of Authorization and the prescribed forms required by the relevant statutory body; and/or.

b          b)   There are insufficient funds in the Account to effect the payment.

Yours faithfully,

Company Stamp

______________________                           

Director's Name                                                                       

Director

Cancel Overdraft Account

Company Letter Head

Date     :

Name of Bank

(Branch)

Dear Sir or Madam,

Re: CANCEL OVERDRAFT ACCOUNT NO: 

       COMPANY REGISTRATION NO.: 

       COMPANY NAME: 

The above-mentioned is referred.

We are pleased to inform that we would like to cancel of the said Overdraft account with immediate effect.

Your early attention is highly appreciated.

Thank you.

Yours faithfully,

Company Stamp

______________________                           

Director's Name                                                                       

Director

Withdraw Fixed Deposit

Company Letter Head

Date     :

Name of Bank

(Branch)

Dear Sir or Madam,

Re: WITHDRAW FIXED DEPOSIT ACCOUNT NO: xxxxxxxxx

       (CD No. xxxxxx)

       COMPANY REGISTRATION NO.: xxxxxx

       COMPANY NAME: 

The above-mentioned is referred.

We are pleased to inform that we would like to withdraw of the above said Fixed Deposit Account with immediate effect and kindly credit the fund to our Current Account no.:xxxxxxxx.

Your early attention is highly appreciated.

Thank you.

Yours faithfully,

Company Stamp

______________________                           

Director's Name                                                                       

Director

Authorize Letter for Collect Cheque Returned

Company Letter Head

Date     :

Name of Bank

(Branch)

Dear Sir or Madam,

Re: Authorize Letter

I hereby authorize (Employee’s Name), (Nric No.: xxxxxxxx) to collect the cheque returned (Cheque No.) amount of RMxxx on my behalf.

Your kind cooperation will be much appreciated.

Thank you.

Yours faithfully,

Company Stamp

______________________                           

Director's Name                                                                       

Director

Change of Address for Moving Office

Company Letter Head

Date :

To : Our Valued Customers and Suppliers

Dear Sir or Madam,

RE: CHANGE OF ADDRESS

We have recently moved offices to a new location.  Our new business address as below:

«MyCompanyName»

«MyCompanyAddr»

We would be grateful if you could update your records to reflect this change.

Thank you.

Yours faithfully,

Company Name

______________________    

Manager Name                                                                      

Manager

Reply Of Candidate

Company Letter Head

Date     : 

Employee name

Employee address

Dear (Employee name),

Thanks for taking the time to send us your CV. You appear to be a well-qualified candidate, but unfortunately, we don’t have a current opening in your area.

I hope you don’t mind if I keep your CV on file. Should we have a suitable opening in the future, I’d like to contact you.

Thank you again for your interest in our company.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Customer Birthday Wishing (1)

Company Letter Head

Date     : 

Client name

Client address

Dear (Client name),

Happy Birthday! Please accept our best wishes for today and the coming year.

We also want to take this opportunity to thank you for being such a valued member of the team. We appreciate your efforts.

Thank you.

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                      

Manager

Migration of Electronic Payments

                           Company Letter Head


Date :


To : Dear Our Valued Suppliers

MIGRATION TO ELECTRONIC PAYMENTS

Please be informed that our company will be considered work being done on the future payments direction and implemented the electronic payment.

This is in line with Government's initiative to reduce the issuance of cheques and conserve the environment. As such, the promotion of a secure, safe and efficient payment system is an important objective. In order to send the payments through electronic transfer for deposit to your bank account, we need your bank information.

Therefore, we sincerely hope that your company could provide and return Payment Authorisation Form for our compilation.

Should you have any queries, please contact  (Ms/Mr XXXX) at (Tel. no.).


Yours faithfully,
Company Name


______________________
Manager Name
Manager






PAYMENT AUTHORISATION FORM

(A) This section is to be completed by VENDOR
Company Name :
Company Address :
Co. Registration No. :
Telephone No. :
Fascimile No. : Currency :
Contact Person : Payment Mode :
Email Notification :


Beneficiary Banker Information
Please complete the following Banker's information.
Bank Account No. :
Bank Name :
Bank Address :
Bank Telephone No. :
Bank Swift Code :

SIGNATURE AUTHORISATION :

Prepared by :
Designation :
Date :  

_________________________
Signature with company stamp

Note: If the beneficiary's name is different than the name of the company, please provide a reason why we should send the payment to this beneficiary as below stated:


Authorization Agreement
I here authorize (your company name) to deposit payment into the account on behalf of paid accounts payable invoices.

Reason for payment :  ______________________________________________________


_________________ ___________________
Authorised Personnel Signature


(B) This section is to be completed by (your company name) 
SIGNATURE AUTHORISATION :



Management _________________ ___________________
Authorised Personnel Signature

Lunar Chinese New Year Holiday Closure

                                Company Letter Head


Date :


To : Our Valued Customers and Suppliers

Dear Sir or Madam,

RE: LUNAR CHINESE NEW YEAR HOLIDAY CLOSURE

Please note that due to Lunar Chinese New Year holiday, our premises will be closed for normal business from (Date) through to and including  (Date). We will be resuming on (Date).

During the closure period, it will not be possible to accept any deliveries or orders. The aim of this notice is to minimize any inconvenience caused.

Thank you for all your continuous support and kind understanding in the past year and we are looking forward to many more years of successful collaboration.

If you have any queries regarding our holiday closure, please do not hesitate to call us.

Thank you.

Yours faithfully,
Company Name


______________________
Manager Name
Manager

Contribution of Annual Lunch

                          Company Letter Head


Date :


To : All Our Valued Suppliers

Dear Sir or Madam,

RE: CONTRIBUTION FOR ANNUAL LUNCH YEAR XXXX

Firstly, we would like to thanks for your continue support and excellent services. Kindly be informed that our company will hold ANNUAL LUNCH on (Date) for our staff.

In order to make the above event successful and memorable, we hope your company would extend your fullest support in contributing generously to the event.

We would greatly appreciate it if you could forward your contribution before (Date).

Any further enquiry, please do not hesitate to contact the person-in-charge as below:-
1) xxxxxx
2) xxxxxx

We are looking forward to your kindness and support.

Your support will be highly appreciated.

Thank you.



Yours faithfully,
Company Name


______________________
Manager Name
Manager

REPLY SLIP

I / We___________________ would like to contribute cash / cheque RM__________ to you as ANNUAL LUNCH lucky draw prizes. Our contribution will be delivered to your office on / before ______________.


ACKNOWLEDGE BY,

___________________
Supplier Chop & Sign

Salary Increment

Company Letter Head

Date     :

STRICTLY PRIVATE & CONFIDENTIAL

Employee name

Employee address

Dear (Employee name),

Re: Salary Increment

In recognition of your satisfactory performance throughout the past year, we are pleased to inform you that your monthly basic salary shall increase to RM xxxx with effective from (Date) .

All other terms and conditions of service remain unchanged.

We look forward to your continued commitment and dedication in the new millennium.

Thank you.

                                                              

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Annual Bonus

Company Letter Head

Date     :

STRICTLY PRIVATE & CONFIDENTIAL

Employee name

Employee address

Dear (Employee name),

Re: Annual Bonus for Year xxxx

We are pleased to inform you that you will be paid 1 month pro-rated bonus for year xxxx based on your performance throughout the past year.

We thank you for your efforts and hope that you will continue to strive for excellence to make Year xxxx an even more productive year.

Thank you.

                                                              

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager