Migration of Electronic Payments

                           Company Letter Head


Date :


To : Dear Our Valued Suppliers

MIGRATION TO ELECTRONIC PAYMENTS

Please be informed that our company will be considered work being done on the future payments direction and implemented the electronic payment.

This is in line with Government's initiative to reduce the issuance of cheques and conserve the environment. As such, the promotion of a secure, safe and efficient payment system is an important objective. In order to send the payments through electronic transfer for deposit to your bank account, we need your bank information.

Therefore, we sincerely hope that your company could provide and return Payment Authorisation Form for our compilation.

Should you have any queries, please contact  (Ms/Mr XXXX) at (Tel. no.).


Yours faithfully,
Company Name


______________________
Manager Name
Manager






PAYMENT AUTHORISATION FORM

(A) This section is to be completed by VENDOR
Company Name :
Company Address :
Co. Registration No. :
Telephone No. :
Fascimile No. : Currency :
Contact Person : Payment Mode :
Email Notification :


Beneficiary Banker Information
Please complete the following Banker's information.
Bank Account No. :
Bank Name :
Bank Address :
Bank Telephone No. :
Bank Swift Code :

SIGNATURE AUTHORISATION :

Prepared by :
Designation :
Date :  

_________________________
Signature with company stamp

Note: If the beneficiary's name is different than the name of the company, please provide a reason why we should send the payment to this beneficiary as below stated:


Authorization Agreement
I here authorize (your company name) to deposit payment into the account on behalf of paid accounts payable invoices.

Reason for payment :  ______________________________________________________


_________________ ___________________
Authorised Personnel Signature


(B) This section is to be completed by (your company name) 
SIGNATURE AUTHORISATION :



Management _________________ ___________________
Authorised Personnel Signature

Lunar Chinese New Year Holiday Closure

                                Company Letter Head


Date :


To : Our Valued Customers and Suppliers

Dear Sir or Madam,

RE: LUNAR CHINESE NEW YEAR HOLIDAY CLOSURE

Please note that due to Lunar Chinese New Year holiday, our premises will be closed for normal business from (Date) through to and including  (Date). We will be resuming on (Date).

During the closure period, it will not be possible to accept any deliveries or orders. The aim of this notice is to minimize any inconvenience caused.

Thank you for all your continuous support and kind understanding in the past year and we are looking forward to many more years of successful collaboration.

If you have any queries regarding our holiday closure, please do not hesitate to call us.

Thank you.

Yours faithfully,
Company Name


______________________
Manager Name
Manager

Contribution of Annual Lunch

                          Company Letter Head


Date :


To : All Our Valued Suppliers

Dear Sir or Madam,

RE: CONTRIBUTION FOR ANNUAL LUNCH YEAR XXXX

Firstly, we would like to thanks for your continue support and excellent services. Kindly be informed that our company will hold ANNUAL LUNCH on (Date) for our staff.

In order to make the above event successful and memorable, we hope your company would extend your fullest support in contributing generously to the event.

We would greatly appreciate it if you could forward your contribution before (Date).

Any further enquiry, please do not hesitate to contact the person-in-charge as below:-
1) xxxxxx
2) xxxxxx

We are looking forward to your kindness and support.

Your support will be highly appreciated.

Thank you.



Yours faithfully,
Company Name


______________________
Manager Name
Manager

REPLY SLIP

I / We___________________ would like to contribute cash / cheque RM__________ to you as ANNUAL LUNCH lucky draw prizes. Our contribution will be delivered to your office on / before ______________.


ACKNOWLEDGE BY,

___________________
Supplier Chop & Sign

Salary Increment

Company Letter Head

Date     :

STRICTLY PRIVATE & CONFIDENTIAL

Employee name

Employee address

Dear (Employee name),

Re: Salary Increment

In recognition of your satisfactory performance throughout the past year, we are pleased to inform you that your monthly basic salary shall increase to RM xxxx with effective from (Date) .

All other terms and conditions of service remain unchanged.

We look forward to your continued commitment and dedication in the new millennium.

Thank you.

                                                              

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Annual Bonus

Company Letter Head

Date     :

STRICTLY PRIVATE & CONFIDENTIAL

Employee name

Employee address

Dear (Employee name),

Re: Annual Bonus for Year xxxx

We are pleased to inform you that you will be paid 1 month pro-rated bonus for year xxxx based on your performance throughout the past year.

We thank you for your efforts and hope that you will continue to strive for excellence to make Year xxxx an even more productive year.

Thank you.

                                                              

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager

Issuance of Debtor Statement Via Email

Company Letter Head

Date     :

To: Account Department

RE: ISSUANCE OF DEBTOR STATEMENT VIA EMAIL

As a part of year 2016 improvement plan we will issue debtor statement to our valued customer via email, effective from (Date) debtor statement.

We kindly request your co-operation to provide email address of your account department / AP person in charge and the respective section head as per below:

Company Name :

Company Address :

Telephone No. :

Fax No. :

Person in charge :

Designation :

Tel Ext :

Email Address :

Thank you.

                                                              

Yours faithfully,

Company Name

______________________                           

Manager Name                                                                       

Manager