Company Letter Head
Letter of Appointment
Date :
Employee name
Employee address
Dear (Employee name),
Further to
our letter of
offer/ interview dated
__________, we are
pleased to inform
you that you
are hereby appointed
as _____________ in the
___________________ Department
of our Organization to be based at ___________HQ as per
terms and conditions
discussed and agreed upon
as under :-
1. This appointment is effective from _____________ the
date of your joining our Organization.
2.
Your salary and
other allowances shall be as per
enclosed statement.
3. Your job functions
and responsibilities as
___________________ will be
as defined broadly
in the enclosed
Annexure.
4. You will be
placed on probation
for a period
of six months
and the said
period can be
extended by another
three months and
on the expiry
of the period
of probation or
extended period of
probation, if you
are not confirmed
in writing, your
services shall be
deemed to be
automatically terminated. However,
unless you are
confirmed in writing,
you shall not
be deemed to
be permanent.
5. During probation, the notice period for termination /
resignation will be 24 hours from either
side. After confirmation, the
notice period required from either side is one month.
6. After
successful completion of
your probation ,
you will be
confirmed in writing
as a permanent
employee of the
Company. You will
be entitled to
statutory and service
benefits and be governed by discipline and other rules existing or may
come into existence from time to time ,
as and
when applicable as
per rules of
the Company and
such other benefits
as applicable to
employees in force
from time to
time to the
location / place wherever you
are working. The company
depending upon need shall take suitable cover of GPA to take care of liability
under Workmen Compensation Act provided you are not covered under ESI Scheme.
7. Your future increments or promotion or any other salary
increase shall be based on merit considering your periodic and consistent
overall performance, business conditions and other parameters fixed from time
to time at the discretion of the management and shall not be considered merely
as a matter of right.
8. During the period of service with the company , you
shall not indulge and/ or take part in any activity of formation of council and
/ or association or become a member being part of management staff which are
found to be detrimental in the interest of the company in any way. Such an
action shall be deemed as infringement to service conditions of the company and
amount to causing damage to its interest and shall call for disciplinary action
being taken against you, as it may deem fit and appropriate.
9. You shall retire from the services of the Company on
attaining 55 years of age.
9. During the tenure of your services, you will wholly
devote yourself to the work assigned to you and will not undertake any other
employment either on full or part time basis without prior permission of the
Company in writing. Any contravention of
this condition will entail termination of your services from the Company.
11. In the event
you are absent from duty without
information or permission of leave or you overstay your sanctioned
leave, the Management will treat you as having voluntarily abandoned
the services of the
Company.
12. All documents, plans, drawings, prints, trade
secrets, technical information, reports, statements, correspondence etc., written or unwritten and also information
and instructions that
pass through you
or come to
your knowledge shall be treated
as confidential. You shall not utilize them for
your own use
or disclose to
other persons during
or after your
employment
13. You shall carry out the job of
______________________ and such other jobs connected with or incidental to
which is necessary for business of the Company.
You shall do any other work assigned to you, which you are capable of
doing or work at any other post which has been temporarily assigned to you.
14. You
shall faithfully and to the best of your ability perform your duties that may
be entrusted to you from time to time by the management. You will be bound by rules, regulations and
orders promulgated by the management in relation to conduct, discipline and
policy matters.
You
will not seek membership of any local or public bodies without first obtaining
specific permission of the management. In the event of your becoming member
without following due process as mentioned , it shall amount to contravention
of provision of employment condition and the management reserves the right to
take appropriate action including dispensing with your services , as it may
deem fit.
You will not give out to any one, by word of mouth or
otherwise, particulars of our business or administrative or organizational
matters of a confidential nature which may be your privilege to know by virtue
of your being our employee.
15. While you are in employment of the company , you
may be given or handed over company’s property and / or equipment for official
use and you shall take care of them including their upkeep. On cessation of
employment with the Company, you shall return all documents, books, papers
relating to the affairs of the Company, purchased with the Company’s money,
which may have come to you, and also any property of the Company in your
possession.
16. Any balance of advance or loan taken by you from
the Company, shall be fully recovered from your salary and any other legal dues
including Gratuity , at the time of your
leaving the services of the Company.
17. While working as an employee if you enter into
any business transaction with any party on behalf of the company within your
permissible limits, it shall be your responsibility to ensure recovery of
outstanding. If any outstanding remains at the time of leaving the services of
the company, it shall be your responsibility to recover for remittance to the
company before you proceed to settle
your legal dues in full and final settlement of your account.
18. The
company is obliged to deduct Income Tax at source as per provision of Income
Tax Act / Rules . Accordingly , you are required to submit all required proof
of permitted savings / investments and other details from time to time to
enable the company to comply with the provisions of law. In the event of non
compliance by you as aforesaid if the company is required to pay any interest
or payment under Income Tax Act , it shall deduct the amount as may be paid or
payable from your salary or other payments and you shall allow the company to
comply with these requirements without objection.
19. All disputes arising out of this letter will be
subject to the jurisdiction of the Mumbai
Court
You are
requested to return
the enclosed copy
duly signed as a token
of your acceptance
of the terms
and conditions of
your employment.
Hope that
this will be
the beginning of a
long and successful
career with us.
Yours faithfully,
For Company Name.,
___________________________
Name
Managing Director / Director
________________________________________________________________________
I, _____________________I/C
No.__________________hereby confirm that I accept the above-mentioned terms and conditions of my
appointment.
Signed : _________________
Date : _________________
